Notices 400-28-140
(Revised 10/1/11 ML #3278)
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NDAC 75-02-01.3-02
NDAC 75-02-01.3-03
The family must be notified with a Child Care Assistance Program (CCAP) notice whenever assistance is denied, pended, suspended or closed, providing them the opportunity for a fair hearing.
The notices that are sent are the documentation of action taken on a case. When a case is authorized for payment, the family will receive a notice automatically which states the total child care billed, amount being recouped if any, the amount the state will pay and the family share. Additional information may be entered on the comment screen. Notices are mailed to the caretaker the day following the process date.
Advance or adequate notice is not required in Child Care Assistance program.
Follow is a listing of notices for CCAP:
- Child Care Certificate -- The certificate is issued to the caretaker when an application has been approved, 6 month review completed and each time the certificate is updated due to a change.
- Payment Notification - - Informs the caretaker that a payment has been generated and the amount being paid by the CCAP.
- Closing – informs the family they no longer meet the criteria for the CCAP.
- Correspondence – informs to the family when one of the other notices is not appropriate.
- Denial -- This notice is sent when the eligibility worker is denying the case.
- Notice of Non-Payment -- This notice is sent when the CCAP’s share of the payment is less than $10 and a check will not be issued.
- Pending -- This notice is to be used when an application is received which is incomplete.
Note: The Master Record is completed with a "P" for pending action code, and the notice is sent. Check the appropriate items that need to be completed before the application can be acted upon.
